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ROC Compliance for Private Limited Company
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Call To Discuss
Our experts will guide you!
Get Compliant
All Set, you're good to go!
Overview
Annual compliance refers to the set of legal, regulatory, and financial filings that a Private Limited Company must fulfil every financial year as per the Companies Act, 2013 and Income Tax Act, 1961. This includes filing financial statements, and returns, maintaining statutory registers, and conducting board/general meetings. Compliance is not optional; it’s a legal mandate that maintains your company’s good standing with the Ministry of Corporate Affairs (MCA) and income tax authorities.
Benefits For Everyone!
Avoid Legal Penalties
Non-compliance leads to heavy penalties, late fees, and even director disqualification. Annual compliance ensures legal peace of mind.
Builds Brand and Investor Confidence
Proper compliance reflects financial discipline and governance—critical for gaining investor trust and raising funds.
Easier Access to Loans and Credit
Banks and NBFCs often request past compliance reports before approving loans or credit facilities.
Protects Directors from Legal Action
If compliance lapses, directors can be held personally liable. Timely compliance protects their reputation and standing.
Enables Smooth Business Operations
Many statutory actions (e.g., share transfers, director changes, expansion) require prior compliance. Regular filings keep your company agile.
Increases Business Credibility
Timely filing improves trust with clients, vendors, partners, and potential stakeholders.
Eligible for Government Tenders & Startup Schemes
Compliance is mandatory to participate in tenders and benefit from schemes like Startup India or MSME subsidies.
Acts as a Due Diligence Record
In the case of audits, M&A, or valuation, having clean and timely compliance documents accelerates decision-making and reduces legal scrutiny.
Saves Cost Over Time
Avoiding late fees, interest penalties, and legal complexities is more cost-effective than ignoring compliance.
Prepares for Exit or IPO
If you plan to sell your company or go public in the future, a strong compliance history is crucial.
Eligibility Criteria
Below are the Eligibility Criteria for Service
Complete
Process
Here’s a clear step-by-step breakdown of what you need to do every financial year:
Conduct Board Meetings
What Happens
All Private Limited Companies must hold a minimum of four Board Meetings in a year, with a maximum gap of 120 days between two meetings. Technical Term: Board Meeting is a formal meeting of directors to review company performance, approve accounts, and make strategic decisions.
How Founders First Helps
Drafting meeting notices, agendas, and minutes
Ensuring compliance with quorum and documentation norms
Real-time calendar reminders for scheduling meetings
Prepare and Maintain Statutory Registers
What Happens
Companies must maintain registers like the Register of Members, Register of Directors, Register of Charges, etc., as per the Companies Act.Technical Term: Statutory Registers are official records that document key information about your company and are often reviewed during audits.
How Founders First Helps
Identifying required registers for your specific business
Preparing and updating registers in compliant formats
Safeguarding data digitally and securely
Finalize Financial Statements
What Happens
Prepare audited financial statements including the Balance Sheet, Profit & Loss Account, and Cash Flow Statement. Technical Term: Audited Financial Statements are certified financial reports reviewed and signed by a practicing Chartered Accountant.
How Founders First Helps
Coordinating with CA partners for audit
Ensuring schedules and annexures are correctly compiled
Formatting final documents as per MCA guidelines
Hold the Annual General Meeting (AGM)
What Happens
AGM must be held within 6 months of the end of the financial year to approve financial statements and discuss company matters. Technical Term: AGM is a meeting between shareholders and directors to approve accounts, declare dividends, and appoint auditors.
How Founders First Helps
Drafting and sending out AGM notices
Preparing resolutions and proceedings
Filing proof of AGM with MCA
File Form AOC-4
What Happens
This form is used to file your audited financials with the MCA.Technical Term: AOC-4 is the electronic form to file financial statements under Section 137 of the Companies Act, 2013.
How Founders First Helps
Drafting directors' report and auditor’s report
Attaching all required annexures (Board report, financials, etc.)
Filing it error-free before the due date
File Form MGT-7
What Happens
This is the company’s annual return that includes details of shareholders, directors, and company structure. Technical Term: MGT-7 is filed under Section 92 and contains a snapshot of company ownership and structure as of the financial year-end.
How Founders First Helps
Preparing shareholding summary and director disclosures
Cross-checking data against ROC records
Online filing with DSC verification
Income Tax Filing (ITR-6)
What Happens
Companies must file ITR-6 even if they have no income, along with audited statements.
How Founders First Helps
Liaising with CAs to compute income and deductions
Filing income tax return through income tax portal
Ensuring no mismatch with ROC filings
Why Founders Choose Us!
Must Know !
Explanation of Technical Terms:
- → ROC (Registrar of Companies): Government authority under MCA responsible for company registration and compliance enforcement.
- → MCA: Ministry of Corporate Affairs oversees all corporate regulatory functions.
- → Statutory Registers: Official records a company is legally required to maintain (e.g, register of members, charges, etc.).
- → Financial Statements: Includes balance sheet, profit & loss statement, cash flow statement, and auditor’s report.
Common Mistakes to Avoid
- 1. Missing the AGM Deadline - Companies often forget to conduct the AGM within the legal deadline, resulting in penalties.
- 2. Not Maintaining Statutory Registers Properly - Incomplete or incorrect registers can attract scrutiny during audits.
- 3. Inaccurate Financial Data in Filings - Mistakes in balance sheets or shareholder data often lead to form rejection or legal notices.
- 4. Using Expired DINs or DSCs - Always verify the validity of directors' DINs and digital signatures before filing.
- 5. Failure to Appoint/Reappoint Auditors Timely - Ignoring auditor appointment/reappointment at AGM results in legal default.
- 6. Non-disclosure of Related Party Transactions - Lack of transparency can raise compliance red flags and may even impact fundraising.
- 7. Assuming Dormant Companies Don’t Need Compliance - Even if the company is inactive, annual filings are mandatory.
- 8. Delays in Filing AOC-4 and MGT-7 - These delays attract daily penalties and may block further filings.
- 9. No Coordination Between Directors and CAs - Lack of internal coordination delays documentation and submission.
- 10. Ignoring Compliance Calendar - Missing important compliance dates disrupts operations and affects company reputation.
Private Limited Company – Annual Compliance Calendar (FY 2024–25)
| Description | Form | Due Date | Period |
|---|---|---|---|
| Filing of annual return providing details of company shareholders, shareholding pattern, and other key info. | MGT-7 (Annual Return) | November 29, 2025 | FY 2024–25 |
| Submission of audited financial statements including Balance Sheet, P&L, Cash Flow, etc. | AOC-4 (Financial Statements) | October 30, 2025 | FY 2024–25 |
| Filing of the Auditor’s appointment or reappointment after conclusion of AGM | ADT-1 (Auditor Appointment) | October 14, 2025 | FY 2024–25 |
| KYC of Directors who hold a DIN as on March 31, 2025. | DIR-3 KYC | September 30, 2025 | FY 2024–25 |
| Disclosure of loans, deposits, or money received other than deposits. | DPT-3 (Return of Deposits) | June 30, 2025 | FY 2024–25 |
| Filing of resolutions passed by the Board related to approval of accounts, etc. | MGT-14 (Board Resolutions) | October 30, 2025 | FY 2024–25 |
| Filing of half-yearly audit report on reconciliation of share capital by unlisted public companies. | PAS-6 (Half-Yearly) | May 30, 2025 (For Oct'24–Mar'25) November 29, 2025 (For Apr'25–Sep'25) | FY 2024–25 |
| Reporting of outstanding dues/paymentsto Micro or Small Enterprises. | MSME Form I | April 30, 2025 (For Oct'24–Mar'25) October 31, 2025 (For Apr'25–Sep'25) | FY 2024–25 |
| Filing of Income Tax Return for the company. | ITR-6 | September 30, 2025 | FY 2024–25 |
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Frequently Asked Questions
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Yes, even dormant or inactive companies must file annual compliance forms to remain in good legal standing.